DATA PROTECTION REGULATIONS acc. EU-GDPR
1. General Regulations
Mondial Congress & Events reserve the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.
1.1. Personal Data:
Your voluntarily transmitted personal details (through submission in the online forms respectively sent by your group coordinator) will be collected, saved and processed in accordance with the most recent legislation on data protection (EU-GDPR 2018).
Hotel booking:
A hotel booking to the Vienna Arbitration Days 2023 is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (e.g. hotel, transport companies, travel insurance, etc.).
1.2. Links to other websites:
Our online forms may contain links to other websites. Mondial Congress & Events is not responsible for the data you provide on other websites. Our partner companies are also bound to act according to EU-GDPR, the implementation however rests with each company individually. Our data protection guidelines are solely applicable to data controlled by us (Mondial Congress & Events).
2. Information Obligation acc. Art 12-14 EU-GDPR (EU-DSGVO)
We are pleased to provide you with all information on the type, purpose and scope of the processing activities of your personal data.
2.1. Controller:
Mondial Congress & Events, Operngasse 20B, 1040 Wien
T: +43 1 58804 0 | F: +43 58804 - 185
E-Mail: dataprotection@mondial-congress.com
Management of the Controller: Mag. Stefan Walter
Data Protection Coordinators: Carola Precht, Barbara Löffler
The data are collected in the frame of the Vienna Arbitration Days 2023 | VAD 2023
2.2. Purposes of Processing:
Depending on the participant status and the bookings of the data subject (see Booking Overview E-Mail), the data are processed for one or more of the purposes listed below.
Processing Purpose
|
Data Categories
|
Hotel Management
|
name
contact data
address data/invoice data
hotel booking data
travel data (only if necessary)
credit card guaranties (if requested)
|
General Organisation / Accounting
|
name
contact data
address data/invoice data
hotel booking data
bank data (only if necessary)
credit card data (only if necessary)
|
Marketing & Development
|
name
contact data
|
2.3. Legal Basis for the data processing purposes:
Processing Purpose
|
Legal Basis
|
Hotel Management
|
- Binding completion of a hotel booking of the data subject or its group coordinator
- Written confirmation of the group coordinator that participant data may be used
|
General Organisation
(Accounting)
|
- Fulfillment of contract and law
- Legitimate interest of the controller (see point 4.4.)
|
Marketing & Development
|
- Legitimate interest of the controller (see point 4.1.-4.3.)
|
2.4. Third Party Data Recipients – Categories:
The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.
Processing Purpose
|
Data Categories
|
Recipient Categories
|
Hotel Management
|
name
contact data
address data/invoice data
hotel booking data
travel data (only if necessary)
credit card guaranties (if requested)
|
Hotels
|
General Organisation / Accounting
|
name
contact data
address data/invoice data
hotel booking data
bank data (only if necessary)
credit card data (only if necessary)
|
organising society, responsible authorities, bank, fiscal office, tax consultant, service providers (fulfilment agents)
|
Marketing
|
name
contact data
|
online mailing provider
|
2.5. Transfer to Third Country:
No third party organisation is active outside the EU.
2.6. Data Storage Period:
Credit Card Guarantees (i.e. for hotel bookings) are reviewable and saved encrypted until 2 weeks after event start, and irrecoverably deleted thereafter.
All other data are stored for 7 years, to meet the retention period according to the Austrian VAT Act 1994 (Umsatzsteuergesetz 1994) and to permit post-event support and service (i.e. belated participation confirmations, and presentation certificates).
3. Data Subject Rights
We are pleased to inform you about your rights according to EU-GDPR:
3.1. Data Subject Rights acc. Art 15-21 EU-GDPR:
Right of access by the data subject
Right to rectification
Right to erasure/”Right to be forgotten”
Right to restriction of processing
Right to data portability
Right to object (at legitimate interest of the controller)
Detailed descriptions can be found here:
https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN
© European Union, http://eur-lex.europa.eu/, 1998-2023
3.2. Right to withdraw consent acc. Art. 7 EU-GDPR:
Depending on your participant status, we kindly ask you for different declarations of consent. These are queried within the online forms or directly inquired from the affected person/group coordinator/company representative. The declarations of consent are not compulsory according to the EU GDPR. Each data subject has the right to withdraw his/her given consent(s) at any time. The withdrawal of the consent does not affect the legality of the processing carried out based on the declaration of consent until the withdrawal.
Declarations of consent can be retracted at any time by sending a written message to Mondial Congress & Events, Operngasse 20B, 1040 Wien or to dataprotection@mondial-congress.com
3.3. Right to lodge a complaint with a supervisory authority acc. Art 77 EU-DSGVO
Every data subject shall have the right to lodge a complaint with a supervisory authority, if the data subject considers that the processing of personal data relating to him/her infringes to the EU-GDPR.
4. Description of other Purposes
Legitimate Interests of the Controller acc. Art 6 (1) f) EU-GDPR
4.1. Advertising/Marketing/Information Transfer:
Processing data of the data subject to inform him/her about the above-mentioned event, as well as future and topic-related events.