BOOKING CONDITIONS
The above-mentioned conference is organized by SONK (St.Gallen Oncology Conferences). The organizer appoints an external partner (Mondial Congress & Events) to perform registration/housing services on their behalf.
Completing your booking constitutes a binding agreement on the booking conditions stipulated below.
1. INDIVIDUAL REGISTRATION
a. Registration fees
Payment terms:
Fees are charged in Euros and include VAT if applicable.
The day of payment is decisive for the registration fee, not the day of registration.
Payment Deadlines:
Early Deadline: 15 December 2026
Regular Deadline: 28 February 2027
The organizer reserves the right to modify or cancel your registration if payment is not received on time or if you do not qualify for the selected registration fee.
A Visa Invitation Letter can be requested during the registration process or via email. Visa rejection does not qualify for a refund of your registration fee.
b. Modification
Modifications must be made in writing to sgbcc@mondial-congress.com.
Administrative Fees: A EUR 30 administrative fee applies to each modification (e.g. invoice change, name change, double registration).
c. Cancellation
Cancellations must be made in writing to sgbcc@mondial-congress.com. Refunds are processed after the conference.
Administrative Fees: A 50 EUR administrative fee applies to each cancellation received by 15 December 2026. Registration fees are refunded minus the administrative fee. No refunds are made after that date.
d. Participation in the conference
Delegates must be at least 18 years old.
Unless otherwise specified, all sessions are conducted in English.
Programme: Delays or modifications in the programme, caused by whatever reason or in whatever scope, do not entitle to reimbursement of any costs including registration fees.
The organizer reserves the right to provide the programme in digital format only in case external circumstances beyond the organizers control prevent or materially impact the holding of the in-person conference at the designated venue. All in-person registrations remain fully valid for the digital format. The organizer is not liable for any direct or indirect costs that may occur.
Intellectual property rights: Recording, reproducing, or commercially reusing any visual or audio content from the conference is strictly prohibited.
Photo and video: Photos and videos are taken during the conference. By participating, you consent that these recordings can be used in any media without time, location, or content limits unless you object at the time of recording.
Lost/forgotten badge: Lost badges are replaced for the full on-site registration fee. For forgotten badges a deposit of EUR 100 will be charged.
Rules and regulations: Without exception, you agree to comply with all rules and regulations set by the organizer or staff. All necessary regulations are communicated to delegates via email and published on the conference website: www.sg-bcc.org.
Virtual participation: Technical infrastructure is required (suitable device, internet access etc.). The organizer is not responsible for any technical failures on your end that prevent you from attending the live stream and on-demand videos available of selected scientific sessions, and no refunds will be granted.
2. GROUP REGISTRATION
The stipulations outlined in chapter 1 “INDIVIDUAL REGISTRATION” apply also for group registration. In addition to the above stipulations, the following additions apply: Name lists must be submitted to sgbcc@mondial-congress.com using the provided Excel template by Wednesday, 3 February 2027. Changes can be made through the Change Portal until Wednesday 3 March 2027, 2:00 pm CEST. After this deadline, no further changes are possible.
3. ACCOMMODATION
General Terms
Mondial Congress & Events has been appointed as the official housing agency. Hotel bookings are managed in name of and on behalf of the hotel, and are independent of the conference registration.
All prices are stated in Euro for the total selected stay incl. breakfast, legal charges and VAT, if not specified otherwise. If higher legal charges are introduced, these will be added to the rates.
The number of nights booked is binding and will serve as the basis for your hotel invoice. In case of a no-show or early departure, the hotel may invoice all nights booked.
Individual hotel bookings (1-2 rooms) require a credit card, valid at the time of the conference, as guarantee. A booking confirmation stating the name of your hotel, duration of stay and total amount will be e-mailed to you.
Small group bookings (3-9 rooms) require full prepayment. A booking confirmation stating the name of your hotel, duration of stay and total amount will be e-mailed to you.
Conditions for large groups (10+ rooms) are arranged within individual contracts.
Cancellation
A 30 EUR administrative fee per room applies to each cancellation received by 25 November 2026.
For cancellations received after this date the hotel is entitled to charge the amount of all nights as cancellation fee.
Only written cancellations are accepted.
Credit Card Guarantee
The credit card guarantee (together with your booking details) will be forwarded to the selected hotel. The booking is to be paid upon arrival at the hotel. The hotel reserves the right to test the credit card by pre-authorising one or all nights booked after the cancellation deadline respectively shortly before the arrival of the guest.
4. FORCE MAJEURE
The organizer is not liable if the conference is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform the obligations of the organizer under these terms, if such event results from anything beyond the reasonable control of the organizer (e.g. natural disasters, flood, riots, fire, flooding, acts of terror, war, labour strike, extreme weather, communicable disease such as epidemic or pandemic, malicious damage, compliance with any law or governmental order, or mechanical, electronic or communications failure or degradation, or any other emergency) or anything else that renders performance of the conference, in whole or in part, impracticable, illegal or impossible.
5. LIABILITY
To the extent permitted by applicable law, the organizer disclaims all warranties or conditions, either express or implied, or any part of them in respect of any aspect of the conference. You acknowledge and agree that in accepting these booking and cancellation conditions you have not relied on any representation or warranty that is not expressly included in these booking conditions, and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these booking conditions. To the fullest extent permitted by applicable law, the organizer excludes any liability for any damages, loss, injury, or liability whatsoever suffered out of or in connection with the conference and these booking conditions.
Nothing in these booking conditions purports to exclude or limit liability for gross negligence or wilful intent or in respect of any liability that cannot be excluded or limited under applicable law. Only written agreements shall be valid. The place of jurisdiction shall be Vienna.
