BOOKING & CANCELLATION CONDITIONS

The above-mentioned congress is organized by ESP (European Society of Pathology). Mondial Congress & Events is the appointed organizing agency who acts on behalf of ESP (European Society of Pathology).

Finishing your booking constitutes a binding agreement to the booking and cancellation conditions. The organizer reserves the right to change or cancel your bookings in case you fail to make payment in due time, or do not qualify for the selected registration fee.

For all prices stated: If new, higher legal charges are introduced, these will be added to the contract price.

Any refunds will be made after the congress.

1. REGISTRATION

Fees for in-person congress registration and networking events are cashed in Euro and include 20% VAT.
Fees for virtual congress registration are cashed in Euro and include VAT.

The day of payment is decisive for the registration fee, not the day of registration (Early Fee - payment by Wednesday, April 2, 2025; Regular Fee - payment by Thursday, July 3, 2025; Late Fee - payment after Thursday, July 3, 2025).

For reduced registration fees, registrants need to fulfil the published requirements and provide an according proof. This proof can be uploaded during the registration process or sent by e-mail to Mondial Congress & Events. ECP solely decides whether the proof is accepted. Otherwise, the reduced fee will be changed to the regular fee at additional cost.

1.1. Cancellation

Cancellations must be made in writing to Mondial Congress & Events before Wednesday, April 2, 2025. The cancellation handling fee is EUR 40,- (including 20% VAT). This fee is subject to statutory VAT according to Austrian and EU regulation. No refunds will be made after April 2, 2025.

1.2. Change of registration type

Change of virtual registration to in-person registration
ECP allows to change your registration from virtual to in-person attendance until the congress start. Beside the surcharge of the difference the in-person registration fee, a processing fee of €50 (including 20% VAT) will be charged until 30 May, 2025. After this date, the processing fee will be increased to €100 (including 20% VAT). Payment to be made promptly.

Change of in-person registration to virtual registration 
ECP allows you to change your registration from in-person to virtual attendance until Wednesday, 6 September, 2025. A processing fee of €50 (including 20% VAT) will be charged until 30 May, 2025. From 30 May to 6 September 2025 the processing fee will be increased to €100 (including 20% VAT). A refund of the registration fee minus the processing fee applicable at the respective date will be made. For changes made after 6 September 2025 no refund will be granted.

2. PARTICIPATION IN THE CONGRESS

Without any exception, you agree to obey all regulations/rules imposed by the organizer or staff at the congress venue designated to carry out a successful and safe congress (this might be access regulations/control, compulsory safe distance to other people, compulsory wearing of face masks etc.). The regulations mandatory during ECP 2025 will be communicated to all participants by email as well as on the congress website.

Onsite, in the case of loss of the name badge, a replacement badge will only be provided against full payment of the applicable on-site registration fee. Forgotten badges will be replaced against a deposit of EUR 50,-

Delays or modifications in the programme, caused by whatever reason, do not entitle to reimbursement of registration fees and the organizer will not be liable to you for any cost incurred by you as a result.

The organizing company reserves the right, due to external circumstances beyond the company's control (e.g. pandemic), to provide the program and its content alternatively in digital format. In this case, the participant has no claim to a refund of the participation fee.

It is strictly prohibited to record, reproduce or commercially reuse any visual and audio content presented in connection with the congress.
If you are a speaker, you remain owner of the intellectual property rights of your content and you grant the organizer at no additional cost the right, to make use of this content meaning distributing it and making it publicly available, but always limited to the marketing purposes in the scope of ESP’s activities including the congresses.

3. ACCOMMODATION

All prices are stated in Euro for the total selected stay incl. breakfast, service charges and VAT.

Individual hotel bookings (1-2 rooms) can only be confirmed upon receipt of a valid credit card guarantee (must be valid at the time of the congress). Small group bookings (3-9 rooms) can only be confirmed upon receipt of the full prepayment or a valid credit card guarantee (must be valid at the time of the congress).
The payment and cancellation conditions for large groups (10+ rooms) are arranged within individual contracts.

The following conditions apply to individual hotel bookings and small group bookings (1-9 rooms):

Your booking is binding and can only be confirmed upon receipt of a valid credit card guarantee (must be valid at the time of the congress) respectively upon receipt of the full prepayment. As soon as Mondial GmbH & Co KG has received this, a confirmation will be sent by e-mail. It will confirm the name of your hotel, the duration of your stay and the total amount of your booking.

For cancellations received by May 1, 2025 the given credit card will be charged with a cancellation handling fee of EUR 30,- net, respectively the prepaid booking costs will be refunded less a cancellation handling fee of EUR 30,- net. For cancellations received after this date the given credit card will be charged with the amount of all nights. Only written cancellations can be accepted.

For name changes, a modification fee of EUR 10,- net will be charged.

The number of nights booked is binding and will serve as the basis for your hotel invoice. In case of a no-show or early departure, the hotel may invoice all nights booked.

The hotel and Mondial GmbH & Co KG are entitled to charge the given credit card with the amount resulting from the booking and cancellation conditions.

Credit Card Guarantee:
The credit card guarantee (together with your booking details) will be forwarded to the selected hotel. The booking is to be paid upon arrival at the hotel. The hotel reserves the right to test the credit card by pre-authorising one or all nights booked after the cancellation deadline respectively shortly before the arrival of the guest.

4. FORCE MAJEURE

The organizer will not be liable if the congress is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform the obligations of the organizer under these terms, if such event results from anything beyond the reasonable control of the organizer (e.g. natural disasters, flood, riots, fire, flooding, acts of terror, war, labour strike, extreme weather, communicable disease such as epidemic or pandemic, malicious damage, compliance with any law or governmental order, or mechanical, electronic or communications failure or degradation, or any other emergency) or anything else that renders performance of the congress, in whole or in part, impracticable, illegal or impossible.

5. LIABILITY

To the extent permitted by applicable law, the organizer disclaims all warranties or conditions, either express or implied, or any part of them in respect of any aspect of the European Congress of Pathology 2025. You acknowledge and agree that in accepting these booking and cancellation conditions you have not relied on any representation or warranty that is not expressly included in these booking and cancellation conditions and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these booking and cancellation conditions. To the fullest extent permitted by applicable law, the organizer excludes any liability for any damages, loss, injury, or liability whatsoever suffered out of or in connection with the congress and these booking and cancellation conditions.

Nothing in these booking and cancellation conditions purports to exclude or limit liability for gross negligence or wilful intent or in respect of any liability that cannot be excluded or limited under applicable law. Only written agreements shall be valid. The place of jurisdiction shall be Vienna. Participants are advised to take individual personal travel and health insurance for the trip. This can be done through our partner, Europäische Reiseversicherung. Click here to protect your trip against unexpected events: Conference Cancellation Cover